NOMINAL - Taking a Receipt Payment

INTRODUCTION

Taking receipts in agility that is not being taken at the till can be done another way.

This procedure can also be applied to suppliers as well as nominal.

SALES - Customer Receipts

To access this feature, go to Nominal\Cash Book\Receipts\single Receipt and Match

Bank Account: Select the bank account where the receipt is being made. If, a customer has paid direct in the bank then select the current bank account

Date: Select the date to be processed against.

Ledger: From the drop-down menu, Nominal, Purchases and Sales, select Sales

Pay Type: From the drop-down, Cash, Cheque, Credit Card, EFT, Direct Debit, Other, Unpaid, On Line, select EFT

Account Number: Enter the customer account number or right mouse click on the search glass and search by customer name. 

Amount: Enter the amount

Ref. No.: Enter a reference if required

Settlement Discount Given: Leave blank if nothing has been done

Cash Back: Self Explanatory

When the receipt is processed a message box will let you know the transaction number that it is posted against, and the cash matching screen will open also.

Best practise is to select the payment and the the transactions the money is being used to match against.

If you match and then realise that it is wrong, then follow the instructions to cancel.

CANCEL wrong receipt

Go to Sales\Browse Customers\Search for the customer and then in the grid select the customer 

Select the DETAILS button:

Select the wrong payment and then select the Cancel Payment button

A message box will ask the user to confirm the cancel payment - Select YES

Now enter the date in the same format as below:

Select OK

 A transaction is added:

The user can now go into cash matching and match the negative and positive transaction to remove from the list.

STATEMENT - To remove from the statement

When the transactions have been matched in browse customers select the customer account and then details.

Select the transaction and then press the Statement button

Select YES

This will then flag the transactions as below and will not be visible on the statement.

Now cash match the transactions to remove from browse customers.

PURCHASES - Supplier Receipt

More to follow

NOMINAL - Ledger Receipt

More to follow

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