Purchases - AIM Transactions

Purchases - AIM Transactions

INTRODUCTION

When an an invoice (direct or from the buying group) has been received and processed, it will appear on the AIM transaction screen. 

AIM Transactions

Purchases > Invoices and Credit Notes > AIM Transactions

User ID - Enter ID. The user ID is recorded for all actions done on the AIM transaction screen.
Supplier - Defaults to ALL or select supplier from the drop down list. 

Radio Buttons:

Successful

Successfully processed invoices will be shown.

Validation Errors

Show invoices with validation errors. ie. Difference of casetype

Processing Errors

Show invoices that have encountered issues when processing ie .Missing VAT rate

Cancelled

Show all cancelled invoices for the supplier.

Unprocessed

Shows all unprocessed invoices for the supplier.



Red lines appear in the bottom grid which are the items on the invoice where the supplier ref or po number are not there.
If this is the case the user can Link the PO to the Invoice.

Buttons

Open PO

Opens the Purchase Order screen for the PO


When unprocessed select this button



The above screen opens  the user now has to match the PO against the invoice.
Check quantity and price as these should be the same in order to link
Here we can see on line 0 a qty of 5 and price 29.12
The user will then see on the bottom row above matches so now select matching row above to the row below

Scroll to the right and the user will see the Supplier Ref code
User now selects Link to PO Line
The following message appears

Say Yes to process or No to cancel

If the code in Agility needs to updated to the code on the suppliers invoice, press YES.


Select OK.


Select OK


The row is now black confirming changes.
Now proceed until rows have been linked.



The invoice that is being processed only had 2 rows of the purchase order. The above processes will need to be done until the PO is complete.
This will then update the stock code in Agility with the supplier ref and against all PO's open in Agility




ReProcess 

Once all the editing has been done for the invoice press this to process

Select Yes

Select OK. The invoice will no appear under Successful.

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